NOTE – This guide will provide participants attending the above mentioned IPCC meetings in Kyoto with useful

information. Participants are advised to read it carefully and contact the IPCC Secretariat in case of questions.

Information for participants

I. INTRODUCTION

The forty-ninth Session of the Intergovernmental Panel on Climate Change (IPCC) will take

place at the Kyoto International Conference Center, in the city of Kyoto, Japan from May

8

th

, 2019. The registration of participants to this meeting will open on May 7

th

2019

Throughout the year, Kyoto is full of cultural, artistic, and nature related events. There are

many cultural sites that are part of the World Heritage. Please visit https://kyoto.travel/en

for more information.

Japan will have an exceptionally long national holiday this year from 27th April to 6th

May 2019. Many of our public offices, including Japanese embassies and consulates

throughout the world, will be closed during this period. Please be sure to check with

the embassies/consulates indicated at the URL provided in the visa application

section below for their operating dates and hours. Furthermore, Kyoto expects many

visitors from within Japan and overseas at this time of year. Participants are strongly

II. VISITORS TO KYOTO

1. International Airports

Participants are recommended to arrive at the Kansai International Airport (KIX), where

the major airlines operate daily flights as destination.

2. Time Zone

Kyoto is in Japan Standard Time (JST). The JST is 9 hours ahead Greenwich Mean Time

(GMT+9). There is no daylight-saving time system in Japan.

3. How to request a visa

https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html

Visa Exemptions for Diplomatic and Official Passport Holders

https://www.mofa.go.jp/ca/fna/page22e_000692.html

Participants who need a visa to enter Japan are required to go through the following

process:

a. Pre-registration

When pre-registering at the IPCC pre-registration site, please check "Needs Visa" and

Contact information (telephone number and e-mail address);

Nationality;

Date of birth;

Passport number;

Hotel name and address;

Arrival flight number, date and time;

Departure flight number, date and time; and

A Japanese embassy/consulate to apply to (use "Comment" tab).

The information above is all mandatory for the participants who need a visa to enter Japan,

https://www.mofa.go.jp/about/emb_cons/mofaserv.html

If you have any other inquiries, including information on reference person to fill in the visa

application form, please contact the following e-mail address:

ipcc2019@congre.co.jp.

As indicated above, pre-registration must be completed before you apply for a visa at a

Japanese embassy/consulate.

If your travel expenses are borne by a third party, you will need the certifying documents.

Participants who receive financial support from the IPCC Trust Fund will also receive an

obtained prior to your departure.

III. Weather

Climate data during May in Kyoto is:

mean daily maximum temperature: 24.6°C

mean daily minimum temperature: 14.0°C

mean relative humidity: 62%

mean precipitation: 160.8 mm

Neither IPCC nor Japan could be held responsible for accidents or damage to private

property of participants. Participants are encouraged to make their own arrangements for

health insurance and any other necessary insurance.

V. Foreign currency

Currency in Japan is the Yen (JPY). Bank notes are available in denominations of 1,000,

Many convenience stores such as 7-Eleven have automatic teller machines (ATMs) that

accept credit, debit and ATM cards that are issued outside of Japan, including Visa, Plus,

MasterCard, Maestro, Cirrus, American Express and JCB cards and provide an English user

menu ; for example, 7-Eleven Store of Kyoto Shirakawa-dori Kamitakano (a 10-min walk

from the Kyoto International Conference Centre), and FamilyMart Store of Takaragaike (a

5-min walk from the Kyoto International Conference Centre).

Please note that most Japanese banks’ ATMs do not accept foreign cards. International

ATMs can be found at international airports, in some major department stores and in

Citibank and Shinsei Bank branches.

The exchange rate fluctuates daily depending on the money market and it is as of

15 April 2019:

possible, they should make firm return bookings immediately upon arrival at Kyoto.

XI. Hotel accommodations

All Participants will be offered a hotel reservation service through the special website

is the bus.